Coordinating a fundraiser is a fun and exciting way to serve an important cause in your community. And it’s even better when you get to hold your event outdoors! That said, fundraisers require a lot of patience and careful planning to be truly successful. Allow us to help you with some leg work with some of our favorite tips and tricks for planning an outdoor fundraiser.
Have a Game Plan Early On
Like any fantastic event, pulling off the perfect outdoor fundraiser requires organization, coordination, and planning. Before you start making phone calls and promoting your cause, it’s wise to plot out the critical elements of your affairs, such as:
- Your overall budget
- Your preferred venue type
- The seasonality of your event
- Activities you’ll provide to attendees
In this stage, you should also take some time to figure out the nature of your fundraiser. Perhaps you’re coordinating a 5k run through a park. Or maybe you’re hosting a community carnival. Either way, understanding what your event centers around is integral to building an effective game plan for it. To that end, planning in advance is always best, primarily if you’re fundraising on a larger scale.
Secure a Venue
The perfect game plan is only half the battle. After all, there is no outdoor fundraising without the appropriate venue to facilitate it. Thus, once you’re confident in your budget and itinerary, it’s time to review your preferred venue types and start your search! Remember, your venue needs to fit the event you’re planning. Suppose you’re planning a community carnival.
If so, be sure to pick a venue with the space necessary for games, food stations, and anything else you need to make your event spectacular. If you’re coordinating a 5k run through the park, select a park with accommodations for your attendees. Moreover, choose a location with additional amenities. This way, your venue also has the potential to keep people around once they cross the finish line.
Expect the Unexpected
Of course, this short list of tips and tricks for planning an outdoor fundraising event wouldn’t be complete without mentioning the importance of expecting the unexpected. This is especially true considering that your event takes place outside, and Mother Nature tends to follow her own rules. Thus, considering the season central to your event is a vital first step.
For instance, planning an awareness walk for disabled veterans is likely a better choice for Spring. On the other hand, a charity pumpkin patch with hot cocoa would be ideal for Fall. After that, do what you can to plan for things that might be out of your control. If you’re in a region prone to thunderstorms, prepare your outdoor event for bad weather by renting a few tents to be used as shelters.
Whatever your outdoor fundraiser entails, the key to making it incredible is planning for expected and unexpected factors alike. Doing so ensures that the event will be enjoyable and successful, rain or shine. We hope this short list of tips and tricks provided some valuable information on how you can prep your event moving forward so that you can get the most out of your next outdoor fundraiser!
The post Tips and Tricks for Planning an Outdoor Fundraiser appeared first on .
